Safeguarding Policy

Grooveability is committed to:

• Protecting children from abuse, neglect, and harm
• Creating a safe environment for all children
• Ensuring all staff and volunteers are properly vetted and trained
• Following statutory guidance and best practices
• Working in partnership with parents, carers, and relevant agencies
• Taking immediate action when concerns arise

Our Designated Safeguarding Lead (DSL) is responsible for:

• Overseeing all safeguarding matters
• Ensuring staff are trained and supported
• Liaising with external agencies
• Maintaining safeguarding records
• Reviewing and updating policies

All staff and volunteers must:

• Complete an enhanced DBS check
• Provide two professional references
• Undergo safeguarding training
• Sign our code of conduct
• Complete regular refresher training

Ongoing Monitoring

• Regular supervision and support
• Annual DBS renewal checks
• Continuous professional development
• Performance reviews including safeguarding

All staff and volunteers must:

• Treat all children with respect and dignity
• Maintain appropriate physical boundaries
• Never be alone with a child in private
• Use appropriate language and behavior
• Report any concerns immediately
• Follow our photography and social media policies

Prohibited Behaviors

• Physical punishment or restraint
• Inappropriate physical contact
• Sharing personal contact details with children
• Meeting children outside of organized activities
• Taking photographs without permission

Our staff are trained to recognize signs of:

Physical Abuse

• Unexplained injuries or bruises
• Injuries that don't match explanations
• Fear of physical contact
• Aggressive or withdrawn behavior

Emotional Abuse

• Low self-esteem or confidence
• Excessive anxiety or fear
• Developmental delays
• Self-harm or suicidal thoughts

Neglect

• Poor hygiene or appearance
• Inappropriate clothing for weather
• Frequent absences
• Hunger or lack of food

Sexual Abuse

• Inappropriate sexual knowledge or behavior
• Physical signs of abuse
• Sudden changes in behavior
• Fear of specific people or places

If You Have Concerns

1. Immediate Action: If a child is in immediate danger, call 999
2. Report to DSL: Contact our Designated Safeguarding Lead
3. Document: Record all concerns and actions taken
4. Follow Up: Ensure appropriate support is provided

External Contacts

• Emergency Services: 999
• NSPCC Helpline: 0808 800 5000
• Childline: 0800 1111

Photography Policy

• Written consent required for all photography
• Photos only taken by authorized staff
• No individual photos without specific consent
• Photos stored securely and deleted when no longer needed
• Parents can opt out at any time

Social Media Guidelines

• No personal contact with children on social media
• Official accounts only for business purposes
• No sharing of children's personal information
• Professional boundaries maintained online

Physical Safety

• Risk assessments for all activities and venues
• First aid trained staff present at all sessions
• Emergency procedures clearly displayed
• Appropriate equipment and facilities
• Regular safety inspections

Medical Information

• Medical and allergy information collected and updated
• Emergency contact details always available
• Medication administration procedures
• Health conditions considered in activity planning

All staff receive comprehensive safeguarding training including:

• Recognizing signs of abuse and neglect
• Reporting procedures and responsibilities
• Working with children with SEND
• Online safety and digital safeguarding
• Prevent duty and radicalization awareness
• First aid and emergency procedures